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UNITED STATES

SECURITIES AND EXCHANGE COMMISSION

WASHINGTON, D.C. 20549

 

FORM 10-Q

 

(Mark One)

 

QUARTERLY REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934

 

For the Quarterly Period Ended March 31, 2023

 

TRANSITION REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934

 

For the transition period from _____________________to _________________________

 

Commission file number: 001-41495

 

INTELLINETICS, INC.

(Exact name of registrant as specified in its charter)

 

Nevada   87-0613716

(State or Other Jurisdiction

of Incorporation or Organization)

 

(I.R.S. Employer

Identification No.)

 

2190 Dividend Drive    
Columbus, Ohio   43228
(Address of Principal Executive Offices)   (Zip Code)

 

(614) 921-8170

(Registrant’s telephone number, including area code)

 

 

(Former name and former address, if changed since the last report)

 

Securities registered pursuant to Section 12(b) of the Act:

 

Title of each class   Trading Symbol(s)   Name of each exchange on which registered
Common Stock, $0.001 par value   INLX   NYSE American

 

Indicate by check mark whether the registrant: (1) has filed all reports required to be filed by Section 13 or 15(d) of the Securities Exchange Act of 1934 during the preceding 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for the past 90 days. Yes ☒ No ☐

 

Indicate by check mark whether the registrant has submitted electronically every Interactive Data File required to be submitted pursuant to Rule 405 of Regulation S-T (§232.405 of this chapter) during the preceding 12 months (or for such shorter period that the registrant was required to submit such files). Yes ☒ No ☐

 

Indicate by check mark whether the registrant is a large accelerated filer, an accelerated filer, a non-accelerated filer, a smaller reporting company, or an emerging growth company. See definitions of “large accelerated filer,” “accelerated filer,” “smaller reporting company,” and “emerging growth company” in Rule 12b- 2 of the Exchange Act.

 

Large accelerated filer (Do not check if a smaller reporting company) Accelerated filer
Non-accelerated filer   Smaller reporting company
Emerging growth company      

 

If an emerging growth company, indicate by check mark if the registrant has elected not to use the extended transition period for complying with any new or revised financial accounting standards provided pursuant to Section 13(a) of the Exchange Act. ☐

 

Indicate by check mark whether the registrant is a shell company (as defined in Rule 12b-2 of the Exchange Act): Yes ☐ No

 

As of May 11, 2023, there were 4,073,757 shares of the issuer’s common stock outstanding, each with a par value of $0.001 per share.

 

 

 

 

 

 

INTELLINETICS, INC.

Form 10-Q

March 31, 2023

TABLE OF CONTENTS

 

   

Page

No.

PART I  
     
FINANCIAL INFORMATION 5
     
ITEM 1. Financial Statements. 5
     
  Condensed Consolidated Balance Sheets as of March 31, 2023 (Unaudited) and December 31, 2022 5
     
  Condensed Consolidated Statements of Operations for the three months ended March 31, 2023 and 2022 (Unaudited) 6
     
  Condensed Consolidated Statement of Stockholders’ Equity for the three months ended March 31, 2023 and 2022 (Unaudited) 7
     
  Condensed Consolidated Statements of Cash Flows for the three months ended March 31, 2023 and 2022 (Unaudited) 8
     
  Notes to Condensed Consolidated Financial Statements (Unaudited) 9
     
ITEM 2. Management’s Discussion and Analysis of Financial Condition and Results of Operations. 24
     
ITEM 3. Quantitative and Qualitative Disclosures About Market Risk. 31
     
ITEM 4. Controls and Procedures. 31
     
PART II    
     
OTHER INFORMATION 32
     
ITEM 1. Legal Proceedings. 32
     
ITEM 1A. Risk Factors. 32
     
ITEM 2. Unregistered Sales of Equity Securities and Use of Proceeds. 32
     
ITEM 3. Defaults Upon Senior Securities. 32
     
ITEM 4. Mine Safety Disclosures. 32
     
ITEM 5. Other Information. 32
     
ITEM 6. Exhibits. 32
     
SIGNATURES 33

 

2

 

 

CAUTIONARY NOTE REGARDING FORWARD-LOOKING STATEMENTS

 

This Quarterly Report on Form 10-Q and the documents incorporated into this report by reference contain forward-looking statements. In addition, from time to time we may make additional forward-looking statements in presentations, at conferences, in press releases, in other reports and filings and otherwise. Forward-looking statements are all statements other than statements of historical facts, including statements that refer to plans, intentions, objectives, goals, targets, strategies, hopes, beliefs, projections, prospects, expectations or other characterizations of future events or performance, and assumptions underlying the foregoing. The words “may,” “could,” “should,” “would,” “will,” “project,” “intend,” “continue,” “believe,” “anticipate,” “estimate,” “forecast,” “expect,” “plan,” “potential,” “opportunity,” “scheduled,” “goal,” “target,” and “future,” variations of such words, and other comparable terminology and similar expressions and references to future periods are often, but not always, used to identify forward-looking statements. Examples of forward-looking statements include, among other things, statements about the following:

 

  the effects on our business, financial condition, and results of operations of current and future economic, business, market and regulatory conditions, including the current global inflation, economic downturn, and other economic and market conditions, and their effects on our customers and their capital spending and ability to finance purchases of our products, services, technologies and systems;
     
  our prospects, including our future business, revenues, recurring revenues, expenses, net income, earnings per share, margins, profitability, cash flow, cash position, liquidity, financial condition and results of operations, backlog of orders and revenue, our targeted growth rate, our goals for future revenues and earnings, and our expectations about realizing the revenues in our backlog and in our sales pipeline;
     
  our expectation that the shift from an offline to online world will continue to benefit our business;
     
  our ability to integrate our recent acquisitions and any future acquisitions, grow their businesses and obtain the expected financial and operational benefits from those businesses;
     
  the effects of fluctuations in sales on our business, revenues, expenses, net income, earnings per share, margins, profitability, cash flow, capital expenditures, liquidity, financial condition and results of operations;
     
  our products, services, technologies and systems, including their quality and performance in absolute terms and as compared to competitive alternatives, their benefits to our customers and their ability to meet our customers’ requirements, and our ability to successfully develop and market new products, services, technologies and systems;
     
  our markets, including our market position and our market share;
     
  our ability to successfully develop, operate, grow and diversify our operations and businesses;
     
  our business plans, strategies, goals and objectives, and our ability to successfully achieve them;
     
  the sufficiency of our capital resources, including our cash and cash equivalents, funds generated from operations, availability credit and financing arrangements and other capital resources, to meet our future working capital, capital expenditure, lease and debt service and business growth needs;
     
  the value of our assets and businesses, including the revenues, profits and cash flow they are capable of delivering in the future;
     
  the amount and timing of revenue recognition from customer contracts with commitments for performance obligations, including our estimate of the remaining amount of commitments and when we expect to recognize revenues;
     
  industry trends and customer preferences and the demand for our products, services, technologies and systems; and
     
  the nature and intensity of our competition, and our ability to successfully compete in our markets.

 

3

 

 

Any forward-looking statements we make are based on our current plans, intentions, objectives, strategies, projections and expectations, as well as assumptions made by and information currently available to management. Forward-looking statements are not guarantees of future performance or events, but are subject to and qualified by substantial risks, uncertainties and other factors, which are difficult to predict and are often beyond our control. Forward-looking statements will be affected by assumptions and expectations we might make that do not materialize or that prove to be incorrect and by known and unknown risks, uncertainties and other factors that could cause actual results to differ materially from those expressed, anticipated or implied by such forward-looking statements. These risks, uncertainties and other factors include, but are not limited to, those described in Part I, Item 1A, “Risk Factors,” of our Annual Report on Form 10-K for the fiscal year ended December 31, 2022, filed on March 27, 2023, as well as other risks, uncertainties and factors discussed elsewhere in this Quarterly Report, in documents that we include as exhibits to or incorporate by reference in this report, and in other reports and documents we from time to time file with or furnish to the Securities and Exchange Commission (the “SEC”). In light of these risks and uncertainties, you are cautioned not to place undue reliance on any forward-looking statements that we make.

 

Any forward-looking statements contained in this report speak only as of the date of this report, and any other forward-looking statements we make from time to time in the future speak only as of the date they are made. We undertake no duty or obligation to update or revise any forward-looking statement or to publicly disclose any update or revision for any reason, whether as a result of changes in our expectations or the underlying assumptions, the receipt of new information, the occurrence of future or unanticipated events, circumstances or conditions or otherwise.

 

As used in this Quarterly Report, unless the context indicates otherwise:

 

  the terms “Intellinetics,” “Company,” “the company” “us,” “we,” “our,” and similar terms refer to Intellinetics, Inc., a Nevada corporation, and its subsidiaries;
  “Intellinetics Ohio” refers to Intellinetics, Inc., an Ohio corporation and a wholly-owned subsidiary of Intellinetics; and
  “Graphic Sciences” refers to Graphic Sciences, Inc., a Michigan corporation and a wholly-owned subsidiary of Intellinetics.

 

4

 

 

PART I – FINANCIAL INFORMATION

 

ITEM 1. FINANCIAL STATEMENTS

 

INTELLINETICS, INC. and SUBSIDIARIES

Condensed Consolidated Balance Sheets

 

   (unaudited)     
   March 31,   December 31, 
   2023   2022 
         
ASSETS          
Current assets:          
Cash  $1,419,138   $2,696,481 
Accounts receivable, net   1,182,523    1,121,083 
Accounts receivable, unbilled   887,742    596,410 
Parts and supplies, net   81,455    73,221 
Contract assets   80,577    80,378 
Prepaid expenses and other current assets   327,198    325,466 
Total current assets   3,978,633    4,893,039 
           
Property and equipment, net   1,029,127    1,068,706 
Right of use assets, operating   3,070,782    3,200,191 
Right of use asset, finance   147,574    154,282 
Intangible assets, net   4,292,069    4,419,646 
Goodwill   5,789,821    5,789,821 
Other assets   491,464    417,457 
Total assets  $18,799,470   $19,943,142 
           
LIABILITIES AND STOCKHOLDERS’ EQUITY          
           
Current liabilities:          
Accounts payable  $368,797   $370,300 
Accrued compensation   604,260    411,683 
Accrued expenses   153,677    114,902 
Lease liabilities, operating - current   708,573    692,074 
Lease liability, finance - current   22,918    22,493 
Deferred revenues   2,182,276    2,754,064 
Earnout liabilities - current   -    700,000 
Notes payable - current   696,459    936,966 
Total current liabilities   4,736,960    6,002,482 
           
Long-term liabilities:          
Notes payable - net of current portion   2,116,087    2,085,035 
Notes payable - related party   536,964    529,084 
Lease liabilities, operating - net of current portion   2,482,692    2,624,608 
Lease liability, finance - net of current portion   127,240    133,131 
Total long-term liabilities   5,262,983    5,371,858 
Total liabilities   9,999,943    11,374,340 
           
Stockholders’ equity:          
Common stock, $0.001 par value, 25,000,000 shares authorized; 4,073,757 shares issued and outstanding at March 31, 2023 and December 31, 2022   4,074    4,074 
Additional paid-in capital   30,297,179    30,179,017 
Accumulated deficit   (21,501,726)   (21,614,289)
Total stockholders’ equity   8,799,527    8,568,802 
Total liabilities and stockholders’ equity  $18,799,470   $19,943,142 

 

See Notes to these condensed consolidated financial statements

 

5

 

 

INTELLINETICS, INC. and SUBSIDIARIES

Condensed Consolidated Statements of Operations

(unaudited)

 

   2023   2022 
   For the Three Months Ended March 31, 
   2023   2022 
         
Revenues:          
Sale of software  $15,293   $64,491 
Software as a service   1,238,432    431,221 
Software maintenance services   349,542    336,602 
Professional services   2,299,289    1,587,948 
Storage and retrieval services   284,277    283,250 
Total revenues   4,186,833    2,703,512 
           
Cost of revenues:          
Sale of software   8,181    26,193 
Software as a service   220,640    91,249 
Software maintenance services   16,716    18,300 
Professional services   1,187,116    848,167 
Storage and retrieval services   108,341    87,766 
Total cost of revenues   1,540,994    1,071,675 
           
Gross profit   2,645,839    1,631,837 
           
Operating expenses:          
General and administrative   1,554,611    935,691 
Change in fair value of earnout liabilities   -    64,204 
Transaction costs   -    70,051 
Sales and marketing   579,511    352,114 
Depreciation and amortization   227,718    117,302 
Total operating expenses   2,361,840    1,539,362 
           
Income from operations   283,999    92,475 
           
Interest expense   (171,436)   (112,601)
           
Net income (loss)  $112,563   $(20,126)
           
Basic net income (loss) per share:  $0.03   $(0.01)
Diluted net income per (loss) share:  $0.03   $(0.01)
           
Weighted average number of common shares outstanding - basic   4,073,757    2,830,899 
Weighted average number of common shares outstanding - diluted   4,695,106    2,830,899 

 

See Notes to these condensed consolidated financial statements

 

6

 

 

INTELLINETICS, INC. and SUBSIDIARIES

Condensed Consolidated Statement of Stockholders’ Equity

For the Three Months Ended March 31, 2023 and 2022

(unaudited)

 

   Shares   Amount   Capital   Deficit   Total 
   Common Stock   Additional Paid-in   Accumulated     
   Shares   Amount   Capital   Deficit   Total 
                     
Balance, December 31, 2021   2,823,072   $2,823   $24,297,229   $(21,638,316)  $2,661,736 
                          
Stock Issued to Directors   8,097    8    57,492    -    57,500 
                          
Stock Option Compensation   -    -    22,960    -    22,960 
                          
Net Loss   -    -    -    (20,126)   (20,126)
                          
Balance, March 31, 2022   2,831,169   $2,831   $24,377,681   $(21,658,442)  $2,722,070 
                          
Balance, December 31, 2022   4,073,757   $4,074   $30,179,017   $(21,614,289)  $8,568,802 
                          
Stock Option Compensation   -    -    118,162    -    118,162 
                          
Net Income   -    -    -    112,563    112,563 
                          
Balance, March 31, 2023   4,073,757   $4,074   $30,297,179   $(21,501,726)  $8,799,527 

 

7

 

 

INTELLINETICS, INC. and SUBSIDIARIES

Condensed Consolidated Statements of Cash Flows

(unaudited)

 

   2023   2022 
   For the Three Months Ended March 31, 
   2023   2022 
         
Cash flows from operating activities:          
Net income (loss)  $112,563   $(20,126)
Adjustments to reconcile net income (loss) to net cash used in / provided by operating activities:          
Depreciation and amortization   227,718    117,302 
Bad debt expense (recovery)   20,102    (2,097)
Amortization of deferred financing costs   49,997    25,935 
Amortization of debt discount   11,378    26,666 
Amortization of right of use asset, financing   6,709    - 
Stock issued for services   -    57,500 
Stock option compensation   118,162    22,960 
Change in fair value of earnout liabilities   -    64,204 
Changes in operating assets and liabilities:          
Accounts receivable   (81,542)   279,757 
Accounts receivable, unbilled   (291,332)   (29,204)
Parts and supplies   (8,234)   10,978 
Prepaid expenses and other current assets   (1,931)   (63,583)
Accounts payable and accrued expenses   229,849    85,739 
Operating lease assets and liabilities, net   3,992    8,286 
Deferred compensation   -    (20,166)
Deferred revenues   (571,788)   (58,583)
Total adjustments   (286,920)   525,694 
Net cash used in / provided by operating activities   (174,357)   505,568 
           
Cash flows from investing activities:          
Capitalization of internal use software   (112,208)   (29,397)
Purchases of property and equipment   (22,361)   (56,043)
Net cash used in investing activities   (134,569)   (85,440)
           
Cash flows from financing activities:          
Payment of earnout liabilities   (700,000)   - 
Principal payments on financing lease liability   (5,467)   - 
Repayment of notes payable   (262,950)   - 
Net cash used in financing activities   (968,417)   - 
           
Net (decrease) increase in cash   (1,277,343)   420,128 
Cash - beginning of period   2,696,481    1,752,630 
Cash - end of period  $1,419,138   $2,172,758 
        $2,172,758 
Supplemental disclosure of cash flow information:        
Cash paid during the period for interest  $116,110   $60,000 
Cash paid during the period for income taxes  $2,499   $1,303 

 

See Notes to these condensed consolidated financial statements

 

8

 

 

INTELLINETICS, INC. AND SUBSIDIARIES

Notes to Condensed Consolidated Financial Statements

(Unaudited)

 

1. Business Organization and Nature of Operations

 

Intellinetics, Inc., formerly known as GlobalWise Investments, Inc., is a Nevada corporation incorporated in 1997, with two wholly-owned subsidiaries: Intellinetics, Inc., an Ohio corporation (“Intellinetics Ohio”), and Graphic Sciences, Inc., a Michigan corporation (“Graphic Sciences”). Intellinetics Ohio was incorporated in 1996, and on February 10, 2012, Intellinetics Ohio became our sole operating subsidiary as a result of a reverse merger and recapitalization. On March 2, 2020, we purchased all the outstanding capital stock of Graphic Sciences.

 

Our digital transformation products and services are provided through two reporting segments: Document Management and Document Conversion. Our Document Management segment, which includes the Yellow Folder, LLC (“Yellow Folder”) asset acquisition in April 2022 and the CEO Imaging Systems, Inc. (“CEO Image”) asset acquisition in April 2020, consists primarily of solutions involving our software platform, allowing customers to capture and manage their documents across operations such as scanned hard-copy documents and digital documents including those from Microsoft Office 365, digital images, audio, video and emails. Our Document Conversion segment, which includes and primarily consists of the Graphic Sciences acquisition, provides assistance to customers as a part of their overall document strategy to convert documents from one medium to another, predominantly paper to digital, including migration to our software solutions, as well as long-term storage and retrieval services. Our solutions create value for customers by making it easy to connect business-critical documents to the people who need them by making those documents easy to find and access, while also being secure and compliant with the customers’ audit requirements. Solutions are sold both directly to end-users and through resellers.

 

2. Basis of Presentation

 

The accompanying unaudited condensed consolidated financial statements have been prepared in accordance with United States generally accepted accounting principles (“GAAP”).

 

The financial statements presented in this Quarterly Report on Form 10-Q are unaudited. However, in the opinion of management, these unaudited condensed consolidated financial statements include all adjustments, consisting solely of normal recurring adjustments, necessary to present fairly the financial position, results of operations and cash flows for the periods presented in conformity with GAAP applicable to interim periods. The financial data and other financial information disclosed in these notes to the accompanying condensed consolidated financial statements are also unaudited. As such, certain information and footnote disclosures normally included in financial statements prepared in accordance with GAAP have been condensed or omitted pursuant to applicable rules and regulations thereunder.

 

Operating results for the interim periods presented are not necessarily indicative of the results that may be expected for the full fiscal year ending December 31, 2023 or any other future period.

 

These unaudited interim condensed consolidated financial statements should be read in conjunction with the consolidated financial statements and the related notes included in our Annual Report on Form 10-K for the fiscal year ended December 31, 2022 filed with the SEC filed on March 27, 2023.

 

3. Summary of Significant Accounting Policies

 

Principles of Consolidation

 

The condensed consolidated financial statements accompanying these notes include the accounts of Intellinetics and the accounts of all its subsidiaries in which it holds a controlling interest. Under GAAP, consolidation is generally required for investments of more than 50% of the outstanding voting stock of an investee, except when control is not held by the majority owner. We have two subsidiaries: Intellinetics Ohio and Graphic Sciences. We consider the criteria established under Financial Accounting Standards Board (“FASB”) Accounting Standard Codification (“ASC”) 810, “Consolidations” in the consolidation process. All significant intercompany balances and transactions have been eliminated in consolidation.

 

9

 

 

Concentrations of Credit Risk

 

We maintain our cash with high credit quality financial institutions. At times, our cash and cash equivalents may be uninsured or in deposit accounts that exceed the Federal Deposit Insurance Corporation insurance limit.

 

We do not generally require collateral or other security to support customer receivables; however, we may require customers to provide retainers, up-front deposits or irrevocable letters-of-credit when considered necessary to mitigate credit risks. We have established an allowance for credit losses based upon facts surrounding the credit risk of specific customers and expected future collections. Credit losses have been within management’s expectations. At March 31, 2023 and December 31, 2022, our allowance for credit losses was $107,341 and $88,331, respectively.

 

Revenue Recognition

 

We categorize revenue as software, software as a service, software maintenance services, professional services, and storage and retrieval services. We earn the majority of our revenue from the sale of professional services, followed by the sale of software maintenance services and software as a service. We apply our revenue recognition policies as required in accordance with ASC 606 based on the facts and circumstances of each category of revenue. More detail regarding each category of revenue is contained in our Annual Report on Form 10-K for the fiscal year ended December 31, 2022 filed with the SEC filed on March 27, 2023.

 

Contract balances

 

The following tables present changes in our contract assets during the three months ended March 31, 2023 and 2022:

 

  

Balance at

Beginning of

Period

   Billings  

Payments

Received

  

Balance at

End of

Period

 
Three months ended March 31, 2023                    
Accounts receivable  $1,121,083  $3,341,583   $(3,280,144)  $1,182,523 
                     
Three months ended March 31, 2022                    
Accounts receivable  $1,176,059  $2,622,808   $(2,900,468)  $898,400 

 

  

Balance at

Beginning of Period

  

Revenue

Recognized in

Advance of

Billings

   Billings  

Balance at

End of

Period

 
Three months ended March 31, 2023                    
Accounts receivable, unbilled  $596,410  $1,336,851   $(1,045,519)  $887,742 
                     
Three months ended March 31, 2022                    
Accounts receivable, unbilled  $444,782   $700,869   $(671,665)  $473,986 

 

  

Balance at

Beginning of

Period

  

Commissions

Paid

  

Commissions

Recognized

  

Balance at

End of

Period

 
Three months ended March 31, 2023                    
Other contract assets  $80,378  $27,792   $(27,593)  $80,577 
                     
Three months ended March 31, 2022                    
Other contract assets  $78,556   $22,136   $(14,089)  $86,603 

 

Deferred revenue

 

Amounts that have been invoiced are recognized in accounts receivable, deferred revenue or revenue, depending on whether the revenue recognition criteria have been met. Deferred revenue represents amounts billed for which revenue has not yet been recognized. Deferred revenues typically relate to maintenance and software-as-a-service agreements which have been paid for by customers prior to the performance of those services, and payments received for professional services and license arrangements and software-as-a-service performance obligations that have been deferred until fulfilled under our revenue recognition policy.

 

10

 

 

Remaining performance obligations represent the transaction price from contracts for which work has not been performed or goods and services have not been delivered. We expect to recognize revenue on approximately 97% of the remaining performance obligations over the next 12 months, with the remainder recognized thereafter. As of March 31, 2023, the aggregate amount of the transaction price allocated to remaining performance obligations for software as a service and software maintenance contracts with a duration greater than one year was $54,899. As of December 31, 2022, the aggregate amount of the transaction price allocated to remaining performance obligations for software as a service and software maintenance contracts with a duration greater than one year was $74,448. This does not include revenue related to performance obligations that are part of a contract whose original expected duration is one year or less.

 

The following table presents changes in our contract liabilities during the three months ended March 31, 2023 and 2022:

 

   Balance at
Beginning
of Period
   Billings   Recognized
Revenue
   Balance at
End of
Period
 
Three months ended March 31, 2023                    
Contract liabilities: deferred revenue  $2,754,064  $1,146,380   $(1,718,168)  $2,182,276 
                     
Three months ended March 31, 2022                    
Contract liabilities: deferred revenue  $1,194,649   $984,117   $(1,042,700)  $1,136,066 

 

11

 

 

Software Development Costs

 

We design, develop, test, market, license, and support new software products and enhancements of current products. We continuously monitor our software products and enhancements to remain compatible with standard platforms and file formats. In accordance with ASC 985-20 “Costs of Software to be Sold, Leased or Otherwise Marketed,” we expense software development costs, including costs to develop software products or the software component of products to be sold, leased, or marketed to external users, before technological feasibility is reached. Once technological feasibility has been established, certain software development costs incurred during the application development stage are eligible for capitalization. Based on our software development process, technical feasibility is established upon completion of a working model. Technological feasibility is typically reached shortly before the release of such products. No such costs were capitalized during the periods presented in this report.

 

In accordance with ASC 350-40, “Internal-Use Software,” we capitalize purchase and implementation costs of internal use software. Once an application has reached development stage, internal and external costs, if direct and incremental, are capitalized until the software is substantially complete and ready for its intended use. Capitalization ceases upon completion of all substantial testing. We also capitalize costs related to specific upgrades and enhancements when it is probable that the expenditure will result in additional functionality. Such costs in the amount of $112,208 and $29,397 were capitalized during the first quarter 2023 and 2022, respectively.

 

Capitalized costs are stated at cost less accumulated amortization. Amortization is computed over the estimated useful lives of the related assets on a straight-line basis, which is three years. At March 31, 2023 and December 31, 2022, our condensed consolidated balance sheets included $476,680 and $402,673, respectively, in other long-term assets.

 

For the three months ended March 31, 2023 and 2022, our expensed software development costs were $131,743 and $62,751, respectively.

 

12

 

 

Recently Issued Accounting Pronouncements

 

In June 2016, the FASB issued ASU No. 2016-13 “Credit Losses - Measurement of Credit Losses on Financial Instruments.” ASU No. 2016-13 significantly changes how entities measure credit losses for most financial assets, including accounts receivable and held-to-maturity marketable securities, by replacing today’s “incurred loss” approach with an “expected loss” model under which allowances will be recognized based on expected rather than incurred losses. ASU No. 2016-13 became effective for us in the first quarter of 2023. The adoption of ASU No. 2016-13 resulted in a reduction in the allowance for doubtful accounts of $11,662 and is reflected in the accompanying condensed consolidated financial statements.

 

Advertising

 

We expense the cost of advertising as incurred. Advertising expense for the three months ended March 31, 2023 and 2022 amounted to $6,120 and $448, respectively.

 

Earnings (Loss) Per Share

 

Basic income or loss per share is computed by dividing net income or loss by the weighted average number of shares of common stock outstanding during the period. Diluted income or loss per share is computed by dividing net income or loss by the diluted weighted average number of shares of common stock outstanding during the period. The diluted weighted average number of shares gives effect to all dilutive potential common shares outstanding during the period using the treasury stock method. Diluted earnings per share exclude all diluted potential shares if their effect is anti-dilutive, including warrants or options which are out-of-the-money and for those periods with a net loss.

 

We have outstanding warrants and stock options which have not been included in the calculation of diluted net loss per share for the three months ended March 31, 2023 and 2022 because to do so would be anti-dilutive. For the first quarter 2023, certain options and warrants were in-the-money and others were not. The three months ended March 31, 2023 reported net income, while the three months ended March 31, 2022 reported a net loss. For the first quarter 2022, the numerator and the denominator used in computing both basic and diluted net loss per share are the same.

 

Income Taxes

 

We file a consolidated federal income tax return with our subsidiaries. The provision for income taxes is computed by applying statutory rates to income before taxes.

 

Deferred income taxes are recognized for the tax consequences in future years of temporary differences between the financial reporting and tax bases of assets and liabilities as of each period-end based on enacted tax laws and statutory rates. Valuation allowances are established when necessary to reduce deferred tax assets to the amount expected to be realized. A 100% valuation allowance has been established on deferred tax assets at March 31, 2023 and December 31, 2022, due to the uncertainty of our ability to realize future taxable income.

 

We account for uncertainty in income taxes in our financial statements as required under ASC 740, “Income Taxes.” The standard prescribes a recognition threshold and measurement attribute for the financial statement recognition and measurement of a tax position taken or expected to be taken in a tax return. The standard also provides guidance on de-recognition, classification, interest and penalties, accounting in interim periods, disclosure and transition accounting. Management determined there were no material uncertain positions taken by us in our tax returns.

 

Segment Information

 

Operating segments are defined in the criteria established under ASC 280, “Segment Reporting,” as components of public entities that engage in business activities from which they may earn revenues and incur expenses for which separate financial information is available and which is evaluated regularly by our chief operating decision maker (“CODM”) in deciding how to assess performance and allocate resources. Our CODM assesses performance and allocates resources based on two operating segments: Document Management and Document Conversion. These segments contain individual business components that have been combined on the basis of common management, customers, solutions offered, service processes and other economic characteristics. We currently have immaterial intersegment sales. We evaluate the performance of our segments based on gross profits.

 

The Document Management Segment provides cloud-based and premise-based content services software. Its modular suite of solutions complements existing operating and accounting systems to serve a mission-critical role for organizations to make content secure, compliant, and process-ready. This segment conducts its primary operations in the United States. Markets served include highly regulated, risk and compliance-intensive markets in healthcare, K-12 education, public safety, other public sector, risk management, financial services, and others. Solutions are sold both directly to end-users and through resellers.

 

The Document Conversion Segment provides services for scanning and indexing, converting images from paper to digital, paper to microfilm, and microfiche to microfilm, as well as long-term physical document storage and retrieval. This segment conducts its primary operations in the United States. Markets served include businesses and federal, county, and municipal governments. Solutions are sold both directly to end-users and through a reseller distributor.

 

13

 

 

Information by operating segment is as follows:

 

  

Three months

ended

March 31, 2023

  

Three months

ended

March 31, 2022

 
Revenues          
Document Management  $1,769,483   $914,950 
Document Conversion   2,417,350    1,788,562 
Total revenues  $4,186,833   $2,703,512 
           
Gross profit          
Document Management  $1,483,108   $734,906 
Document Conversion   1,162,731    896,931 
Total gross profit  $2,645,839   $1,631,837 
           
Capital additions, net          
Document Management  $116,041   $31,084 
Document Conversion   18,528    54,356 
Total capital additions, net  $134,569   $85,440 

 

   March 31, 2023   December 31, 2022 
Goodwill          
Document Management  $3,989,645   $3,989,645 
Document Conversion   1,800,176    1,800,176 
Total goodwill  $5,789,821   $5,789,821 

 

   March 31, 2023   December 31, 2022 
Total assets          
Document Management  $9,707,317   $10,284,143 
Document Conversion   9,092,153    9,658,959 
Total assets  $18,799,470   $19,943,142 

 

Statement of Cash Flows

 

For purposes of reporting cash flows, cash includes cash on hand and demand deposits held by banks.

 

Reclassifications

 

Certain amounts reported in prior filings of the condensed consolidated financial statements have been reclassified to conform to current presentation.

 

14

 

 

4. Business Acquisitions

 

On April 1, 2022, we entered into an asset purchase agreement to acquire substantially all of the assets of Yellow Folder. The acquisition was accounted for in accordance with GAAP and was made to expand our market share in the digital transformation industry and due to synergies of product lines and services between the Companies.

 

The purchase price has been preliminarily allocated to assets acquired and liabilities assumed based on the estimated fair value of such assets and liabilities at the date of acquisitions as follows:

 

Assets acquired:        
Accounts receivable   $ 68,380  
Prepaid expenses     38,913  
Property and equipment     30,018  
Intangible assets (see Note 5)     3,888,000  
Assets     4,025,311  
Liabilities assumed:        
Accounts payable     36,446  
Deferred revenue     1,072,530  
Liabilities     1,108,976  
         
Total identifiable net assets     2,916,335  
         
Purchase price     6,383,269  
         
Goodwill - Excess of purchase price over fair value of net assets acquired   $ 3,466,934  

 

The purchase price of $6,383,269 was paid in cash. Goodwill in the amount of $3,466,934 was recognized in the acquisition of Yellow Folder and is attributable to the cash flows of the business derived from our potential to outperform the market due to its existing relationship and other synergies created within the Company.

 

The following unaudited pro forma information presents a summary of the condensed consolidated results of operations for the Company as if the acquisition of Yellow Folder had occurred on January 1, 2022.

 

   March 31, 2023   March 31, 2022 
   For the three months ended 
   (unaudited)   (unaudited) 
   March 31, 2023   March 31, 2022 
Total revenues  $4,186,833   $3,481,413 
           
Net income  $112,563   $14,440 
           
Basic net income per share  $0.03   $0.00 
Diluted net income per share  $0.03   $0.00 

 

The unaudited pro forma condensed consolidated results are based on our historical financial statements and those of Yellow Folder and do not necessarily indicate the results of operations that would have resulted had the acquisition actually been completed at the beginning of the applicable period presented. The pro forma financial information assumes that the companies were combined as of January 1, 2022.

 

15

 

 

The following tables present the amounts of revenue and earnings of Yellow Folder since the acquisition date included in the condensed consolidated income statement for the reporting period.

 

   For the three months ended 
   March 31, 2023 
Yellow Folder:     
Total revenues  $874,562 
Net income  $185,702 

 

 

5. Intangible Assets, Net

 

At March 31, 2023, intangible assets consisted of the following:

 

   Estimated      Accumulated     
   Useful Life  Costs   Amortization   Net 
Trade names  10 years  $297,000   $(54,492)  $242,508 
Proprietary technology  10 years   861,000    (86,100)   774,900 
Customer relationships  5-15 years   4,091,000    (816,339)   3,274,661 
      $5,249,000   $(956,931)  $4,292,069 

 

At December 31, 2022, intangible assets consisted of the following:

 

   Estimated      Accumulated     
   Useful Life  Costs   Amortization   Net 
Trade names  10 years  $297,000   $(47,067)  $249,933 
Proprietary technology  10 years   861,000    (64,575)   796,425 
Customer relationships  5-15 years   4,091,000    (717,712)   3,373,288 
      $5,249,000   $(829,354)  $4,419,646 

 

16

 

 

Amortization expense for the three months ended March 31, 2023 and 2022 amounted to $127,577 and $54,119, respectively. The following table represents future amortization expense for intangible assets subject to amortization.

 

For the Twelve Months Ending March 31,  Amount 
2024  $510,308 
2025   510,308 
2026   473,125 
2027   326,108 
2028   324,410 
Thereafter   2,147,810 
Intangible assets  $4,292,069 

 

6. Fair Value Measurements

 

We paid our final earnout liability in January 2023 and as of March 31, 2023, we have no earnout liabilities remaining. As of December 31, 2022 we had earnout liabilities related to one of our two 2020 acquisitions which were measured on a recurring basis and recorded at fair value, measured using probability-weighted analysis and discounted using a rate that appropriately captures the risks associated with the obligation. The inputs used to calculate the fair value of the earnout liabilities were considered to be Level 3 inputs due to the lack of relevant market activity and significant management judgment. Key unobservable inputs included revenue growth rates, which ranged from 0% to 7%, and volatility rates, which were 20% for gross profits.

 

The following table provides a summary of the changes in fair value of the earnout liabilities for the three months ended March 31, 2023 and 2022:

 

   March 31, 2023 
Fair value at December 31, 2022  $700,000 
Payments   (700,000)
Fair value at March 31, 2023  $- 

 

   March 31, 2022 
Fair value at December 31, 2021  $1,630,681 
Change in fair value   64,204 
Fair value at March 31, 2022  $1,694,885 

 

The fair values of earnout liabilities amounts owed were recorded in current liabilities in our condensed consolidated balance sheet as of December 31, 2022. Changes in fair value are recorded in change in fair value of earnout liabilities in our condensed consolidated statements of operations.

 

7. Property and Equipment

 

Property and equipment are comprised of the following:

 

   March 31, 2023   December 31, 2022 
Computer hardware and purchased software  $1,601,116   $1,578,756 
Leasehold improvements   395,919    395,918 
Furniture and fixtures   71,325    71,325 
Property and equipment, gross   2,068,360    2,062,895 
Less: accumulated depreciation   (1,039,233)   (977,293)
Property and equipment, net  $1,029,127   $1,068,706 

 

Total depreciation expense on our property and equipment for the three months ended March 31, 2023 and 2022 amounted to $61,939 and $59,991, respectively.

 

17

 

 

8. Notes Payable

 

Summary of Notes Payable to Unrelated Parties

 

The table below summarizes all notes payable at March 31, 2023 and December 31, 2022, respectively with the exception of related party notes disclosed in Note 9 “Notes Payable - Related Parties.”

 

   March 31, 2023   December 31, 2022 
2022 Unrelated Notes  $2,364,500   $2,364,500 
2020 Notes   717,500    980,450 
Total notes payable  $3,082,000   $3,344,950 
Less unamortized debt issuance costs   (258,787)   (300,904)
Less unamortized debt discount   (10,667)   (22,045)
Less current portion, net   (696,459)   (936,966)
Long-term portion of notes payable  $2,116,087   $2,085,035 

 

Future minimum principal payments of the Notes Payable to Unrelated Parties are as follows:

 

As of March 31,  Amount 
2024  $717,500 
2025   2,364,500 
Total  $3,082,000 

 

As of March 31, 2023 and December 31, 2022, accrued interest for these notes payable with the exception of the related party notes in Note 9, “Notes Payable - Related Parties,” was $0. As of March 31, 2023 and December 31, 2022, unamortized debt issuance costs and unamortized debt discount were reflected within short and long term liabilities on the condensed consolidated balance sheets, netted with the corresponding notes payable balance.

 

With respect to all notes outstanding (other than the notes to related parties), interest expense, including the amortization of debt issuance costs and debt discount for the three months ended March 31, 2023 and 2022 was $151,605 and $112,601, respectively.

 

2022 Unrelated Notes

 

On April 1, 2022, we sold $2,364,500 in 12% Subordinated Notes (“2022 Unrelated Notes”) to unrelated accredited investors. The entire outstanding principal and unpaid interest of the 2022 Notes are due and payable on March 30, 2025. Interest on the 2022 Unrelated Notes accrues at the rate of 12% per annum, payable quarterly in cash, beginning on September 30, 2022. Any accrued but unpaid quarterly installment of interest will accrue interest at the rate of 14.0% per annum. Any overdue principal and accrued and unpaid interest at the maturity date will accrue a mandatory default penalty of 20% of the outstanding principal balance and an interest rate of 14% per annum from the maturity date until paid in full. We used a portion of the net proceeds from the private placement offering to finance the acquisition of Yellow Folder and the remaining net proceeds for working capital and general corporate purposes.

 

2020 Notes

 

On March 2, 2020, we sold 2,000 units, at an offering price of $1,000 per unit, to accredited investors in a private placement offering, with each unit consisting of $1,000 in 12% Subordinated Notes (“2020 Notes”) and 40 shares of our common stock, for aggregate gross proceeds of $2,000,000. The entire outstanding principal and unpaid interest of the 2020 Notes were initially due and payable on February 28, 2023. On December 1, 2022, we paid the note holders an amount totaling $1,019,550 as a prepayment of principal. On February 28, 2023, we paid the note holders an amount totaling $262,950 as a payment of principal. In December 2022, a majority of the note holders signed an amendment to extend the maturity date for $717,500 of the remaining 2020 Notes to August 31, 2023. Interest on the 2020 Notes accrues at the rate of 12% per annum, payable quarterly in cash, beginning on June 30, 2021. Any accrued but unpaid quarterly installment of interest will accrue interest at the rate of 14.0% per annum. Any overdue principal and accrued and unpaid interest at the maturity date will accrue a mandatory default penalty of 20% of the outstanding principal balance and an interest rate of 14% per annum from the maturity date until paid in full. We used a portion of the net proceeds from the private placement offering to finance the acquisitions of Graphic Sciences and CEO Image and the remaining net proceeds for working capital and general corporate purposes. We recognized a debt discount of $320,000 for the 80,000 shares issued in conjunction with the units. The amortization of the debt discount, which will be recognized over the life of the 2020 Notes as interest expense, was $11,378 and $26,666, respectively, for the three months ended March 31, 2023 and 2022.

 

18

 

 

9. Notes Payable - Related Parties

 

Summary of Notes Payable to Related Parties

 

The table below summarizes all notes payable to related parties at March 31, 2023 and December 31, 2022:

 

   March 31, 2023   December 31, 2022 
Notes payable – “2022 Related Note”  $600,000   $600,000 
Less unamortized debt issuance costs   (63,036)   (70,916)
Long-term portion of notes payable  $536,964   $529,084 

 

Future minimum principal payments of the 2022 Notes to related parties are as follows:

 

As of March 31,  Amount 
2025  $600,000 
Total  $600,000 

 

As of March 31, 2023 and December 31, 2022, accrued interest for these notes payable – related parties were $0. As of March 31, 2023 and December 31, 2022, unamortized deferred financing costs were reflected within long term liabilities on the consolidated balance sheets, netted with the corresponding notes payable balance.

 

With respect to all notes payable – related parties outstanding, interest expense, including the amortization of debt issuance costs, for the three months ended March 31, 2023 and 2022 and was $25,879 and $0, respectively.

 

2022 Related Note

 

On April 1, 2022, we issued a 12% Subordinated Note with a principal amount of $600,000 (the “2022 Related Note”) to Robert Taglich (holding more than 5% beneficial interest in the Company’s Shares). The entire outstanding principal and unpaid interest of the 2022 Related Note is due and payable on March 30, 2025. Interest on the 2022 Related Note accrues at the rate of 12% per annum, payable quarterly in cash, beginning on September 30, 2022. Any accrued but unpaid quarterly installment of interest will accrue interest at the rate of 14.0% per annum. Any overdue principal and accrued and unpaid interest at the maturity date will accrue a mandatory default penalty of 20% of the outstanding principal balance and an interest rate of 14% per annum from the maturity date until paid in full. We used a portion of the net proceeds from the private placement offering to finance the acquisition of Yellow Folder and the remaining net proceeds for working capital and general corporate purposes.

 

10. Deferred Compensation

 

Pursuant to an employment agreement, we had accrued incentive cash compensation for one of our founders which was fully paid as of December 31, 2022. During the three months ended March 31, 2022, we paid $20,166 in deferred incentive compensation, which amount was reflected as a reduction in our deferred compensation liability.

 

11. Commitments and Contingencies

 

From time to time we are involved in legal proceedings, claims and litigation related to employee claims, contractual disputes and taxes in the ordinary course of business. Although we cannot predict the outcome of such matters, currently we have no reason to believe the disposition of any current matter could reasonably be expected to have a material adverse impact on our financial position, results of operations or the ability to carry on any of our business activities.

 

19

 

 

Operating Leases

 

On January 1, 2010, we entered into an agreement to lease 6,000 rentable square feet of office space in Columbus, Ohio, used for our corporate headquarters, Document Conversion operations, and a small portion of our Document Management operations. The lease commenced on January 1, 2010 and, pursuant to a lease extension dated September 18, 2021, the lease expires on December 31, 2028. The monthly rental payment is $5,100, with gradually higher annual increases each January up to $5,850 for the final year.

 

We lease 36,000 square feet of space in Madison Heights, Michigan as the main facility for our Document Conversion operations. 20,000 square feet is used for records storage services, with the remainder of the space used for production, sales, and administration. The monthly rental payment is $43,185, with gradually higher annual increases each September up to $45,828 for the final year, and with a lease term continuing until August 31, 2026.

 

We also lease a separate 37,000 square foot building in Sterling Heights, Michigan for our Document Conversion operations, with most of the space used for document storage, except approximately 5,000 square feet, which is used for production. The monthly rental payment is $21,072, with gradually higher annual increases each May up to $24,171 for the final year, and with a lease term continuing to April 30, 2028.

 

We lease office space in Traverse City, Michigan for Document Conversion production. The monthly rental payment is $4,500, with a lease term continuing until January 31, 2024.

 

We also lease and use vehicles for logistics pertaining to our Document Conversion segment, primarily pickup and delivery of client materials, including storage and retrieval operations. The monthly rental payments for these vehicles total $5,429, with lease terms continuing until September 30, 2028.

 

We also lease and use an additional temporary office space in Madison Heights for our Document Conversion operations, with a monthly rental payment of $1,605 and a lease term on a month-to-month basis. We have made an accounting policy election to not record a right-of-use asset and lease liability for short-term leases, which are defined as leases with a lease term of 12 months or less. Instead, the lease payments are recognized as rent expense in the general and administrative expenses on the statement of operations.

 

For each of the above listed leases, management has determined it will utilize the base rental period and have not considered any renewal periods.

 

The following table sets forth the future minimum lease payments under our leases:

 

For the twelve months ending March 31,  Finance Lease   Operating Leases 
2024  $33,195   $944,783 
2025   33,195    890,685 
2026   33,195    899,991 
2027   33,195    578,184 
2028   33,195    358,282 
Thereafter   16,598    76,821 
   $182,573   $3,748,746 

 

The following table summarizes the components of lease expense:

 

For the three months ending March 31,  2023   2022 
Finance lease expense:          
Amortization of ROU asset  $6,709   $- 
Interest on lease liabilities   2,832    - 
Operating lease expense   237,449    238,487 
Short-term lease expense   4,814    4,814 

 

The following tables set forth additional information pertaining to our leases:

 

For the three months ending March 31,  2023   2022 
Cash paid for amounts included in the measurement of lease liabilities:          
Financing cash flows from finance lease (interest)  $2,832   $- 
Financing cash flows from finance lease (principal)   5,467    - 
Operating cash flows from operating leases   170,759    151,032 
Weighted average remaining lease term – finance lease   5.5 years    - 
Weighted average remaining lease term – operating leases   4.2 years    5.1 years 
Discount rate – finance lease   7.50%   - 
Weighted average discount rate – operating leases   6.97%   7.01%

 

  

March 31, 2023

  

December 31, 2022

 
Operating leases:          
Right-of-use assets, operating  $3,070,782   $3,200,191 
Lease liabilities, operating – current   708,573    692,074 
Lease liabilities, operating – net of current   2,482,692    2,624,608 
Total operating lease liabilities  $3,191,265   $3,316,682 
           
Finance leases:          
Right-of-use asset, finance  $160,990   $160,990 
Accumulated amortization   (13,416)   (6,708)
Right-of-use asset, finance, net 

$

147,574   $154,282 
           
Lease liability, finance – current 

$

22,918   $22,493 
Lease liability, finance – net of current   127,240    133,131 
Total finance lease liability  $150,158   $155,624 

 

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12. Stockholders’ Equity

 

Common Stock

 

As of March 31, 2023, 4,073,757 shares of common stock were issued and outstanding, 255,958 shares of common stock were reserved for issuance upon the exercise of outstanding warrants, and 497,330 shares of common stock were reserved for issuance under our 2015 Equity Incentive Plan, as amended (the “2015 Plan”).

 

Private Placement 2022

 

On April 1, 2022, we entered into a Securities Purchase Agreement with certain accredited investors, pursuant to which we issued and sold (i) 1,242,588 shares of the Company’s Common Stock, at a price of $4.62 per share, for aggregate gross proceeds of $5,740,756 and (ii) $2,964,500 in 12% Subordinated Notes, for aggregate gross proceeds of $8,705,256 for the combined private placement. We used a portion of the net proceeds of the offering to finance the acquisition of Yellow Folder, and used the remaining net proceeds for working capital and general corporate purposes, including debt reduction.

 

We retained Taglich Brothers, Inc. as the exclusive placement agent for the private placement. In compensation, we paid the placement agent a cash payment of 8% of the gross proceeds of the offering, along with warrants to purchase shares of Company common stock, an extension of its existing warrants, and reimbursement for the placement agent’s reasonable out of pocket expenses, FINRA filing fees and related legal fees. On April 1, 2022, the Company paid the placement agent cash in the amount of $696,420 and issued the placement agent warrants to purchase 124,258 shares at an exercise price at $4.62 per share, which are exercisable for a period of five years after issuance, contain customary cashless exercise provisions and anti-dilution protection and are entitled to limited piggyback registration rights. In addition, we agreed to extend the expiration date of all currently outstanding warrants previously issued to the placement agent and/or its assignees to March 30, 2027. Debt issuance costs of $165,406 were recorded for the issuance of the April 1, 2022 warrants, utilizing the Black-Scholes valuation model. The fair value of warrants issued was determined to be $3.91. Debt issuance costs of $47,607 were recorded for the extension of the exercise period for existing unexpired warrants to March 30, 2027, utilizing the Black-Scholes valuation model. The fair value of warrants affected was determined to be from $3.30 to $3.97. Underwriting paid-in-capital charges of $492,181 and debt issuance costs of $254,160 was recorded for the placement agent cash fee and other related legal fees. Amortization of the debt issuance costs for this private placement offering was recorded at $38,931, for the three months ended March 31, 2023.

 

Private Placement 2020

 

On March 2, 2020, we sold 955,000 shares of our common stock and certain subordinated notes in a private placement to accredited investors as follows:

 

  875,000 shares of our common stock at a purchase price of $4.00 per share, for aggregate gross proceeds of $3,500,000, and
     
  2,000 units at a purchase price of $1,000 per unit, with each unit consisting of $1,000 in 12% Subordinated Notes and 40 shares of our common stock, for aggregate gross proceeds of $2,000,000.

 

In connection with the private placement offering, we paid the placement agent $440,000 in cash, equal to 8% of the gross proceeds of the offering, along with 95,500 warrants to purchase shares of our common stock and reimbursement for the placement agent’s reasonable out of pocket expenses, FINRA filing fees and related legal fees. The warrants are exercisable at an exercise price at $4.00 per share for a period of five years after issuance, contain customary cashless exercise provisions and anti-dilution protection and are entitled to limited piggyback registration rights. Underwriting expense of $236,761 and debt issuance costs of $135,291 were recorded for the issuance of the March 2, 2020 warrants, utilizing the Black-Scholes valuation model. The fair value of warrants issued was determined to be $3.90. Underwriting expense of $307,867 and debt issuance costs of $175,924 was recorded for the placement agent cash fee and other related legal fees. Amortization of the debt issuance costs for this private placement offering was recorded at $11,065 and $25,935 for the three months ended March 31, 2023 and 2022.

 

Warrants

 

The following sets forth the warrants to purchase our common stock that were outstanding as of March 31, 2023:

 

  Warrants to purchase 3,000 shares of common stock at an exercise price of $15.00 per share exercisable until March 30, 2027, issued to certain 5% stockholders.
     
  Warrants to purchase 17,200 shares of common stock at an exercise price of $12.50 per share exercisable until March 30, 2027, issued to the placement agent in connection with private placements of our convertible promissory notes.
     
  Warrants to purchase 16,000 shares of common stock at an exercise price of $9.00 per share exercisable until March 30, 2027, issued to the placement agent in connection with private placements of our convertible promissory notes.
     
  Warrants to purchase 95,500 shares of common stock at an exercise price of $4.00 per share exercisable until March 30, 2027, issued to the placement agent in connection with private placements of our promissory notes.
     
  Warrants to purchase 124,258 shares of common stock at an exercise price of $4.62 per share exercisable until March 30, 2027, issued to the placement agent in connection with private placements of our promissory notes.

 

No warrants were issued during the three months ended March 31, 2023 or 2022.

 

21

 

 

13. Stock-Based Compensation

 

From time to time, we issue stock options and restricted stock as compensation for services rendered by our directors and employees.

 

Restricted Stock

 

On January 6, 2022, we issued 8,097 shares of restricted common stock to our directors as part of their annual compensation plan. The grants of restricted common stock were made outside the 2015 Plan and were not subject to vesting. Stock compensation of $57,500 was recorded on the issuance of the common stock for the three months ended March 31, 2022.

 

Stock Options

 

We did not make any stock option grants during the three months ended March 31, 2023 or 2022.

 

A summary of stock option activity during the three months ended March 31, 2023 and 2022 is as follows:

 

           Weighted-     
       Weighted-   Average     
   Shares   Average   Remaining   Aggregate 
   Under   Exercise   Contractual   Intrinsic 
   Option   Price   Life   Value 
Outstanding at January 1, 2023   365,447   $5.89    8 years   $19,200 
Forfeited   (5,000)   4.00           
Outstanding at March 31, 2023   360,447   $5.92    8 years   $19,200 
                     
Exercisable at March 31, 2023   92,860   $6.50    7 years   $19,200 

 

22

 

 

           Weighted-     
       Weighted-   Average     
   Shares   Average   Remaining   Aggregate 
   Under   Exercise   Contractual   Intrinsic 
   Option   Price   Life   Value 
Outstanding at January 1, 2022   144,860   $5.61    8 years   $19,200 
                     
Outstanding at March 31, 2022   144,860   $5.61    8 years   $19,200 
                     
Exercisable at March 31, 2022   68,335   $7.32    7 years   $19,200 

 

During the three months ended March 31, 2023 and 2022, stock-based compensation for options was $118,162 and $22,960, respectively.

 

As of March 31, 2023 and December 31, 2022, there was $897,697 and $1,019,140, respectively, of total unrecognized compensation costs related to stock options granted under our stock option agreements. The unrecognized compensation cost is expected to be recognized over a weighted-average period of two years. The total fair value of stock options that vested during the three months ended March 31, 2023 and 2022 was $10,238.

 

14. Concentrations

 

Revenues from a limited number of customers have accounted for a substantial percentage of our total revenues. During the three months ended March 31, 2023 and 2022, our largest customer, the State of Michigan, accounted for 34% and 40%, respectively, of our total revenues for each period, and our second largest customer, Rocket Mortgage, accounted for 10% of our total revenues for each period.

 

For the three months ended March 31, 2023 and 2022, government contracts, including K-12 education, represented approximately 72% and 66% of our net revenues, respectively. A significant portion of our sales to resellers represent ultimate sales to government agencies.

 

As of March 31, 2023, accounts receivable concentrations from our two largest customers were 43% and 6% of gross accounts receivable, respectively by customer. As of December 31, 2022, accounts receivable concentrations from our two largest customers were 44% and 7% of gross accounts receivable, respectively by customer. Accounts receivable balances from our two largest customers at March 31, 2023 have been partially collected.

 

23

 

 

ITEM 2 MANAGEMENT’S DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION AND RESULTS OF OPERATIONS

 

The following discussion and analysis of our financial conditions and results of operations should be read together with our condensed consolidated financial statements and notes thereto included in Part I, Item 1, “Financial Statements,” of this Quarterly Report on Form 10-Q, and with the condensed consolidated financial statements and notes thereto and Management’s Discussion and Analysis of Financial Condition and Results of Operations contained in our Annual Report on Form 10-K for the fiscal year ended December 31, 2022. Historical results and percentage relationships among any amounts in the financial statements are not necessarily indicative of trends in operating results for any future periods. Any forward-looking statements in this discussion and analysis should be read in conjunction with the information set forth in “Note Regarding Forward-Looking Statements” elsewhere herein. In this Quarterly Report, we sometimes refer to the three month period ended March 31, 2023 as the first quarter 2023, and to the three month period ended March 31, 2022 as the first quarter 2022.

 

Company Overview

 

We are a document services and software solutions company serving both the small-to-medium business and governmental sectors with their digital transformation and process automation initiatives. On April 1, 2022, we made a significant business acquisition that has significantly impacted our financial operations and grown our business operations. For further information about this acquisition, please see Note 4 to our condensed consolidated financial statements included in Item 1, Part I of this Quarterly Report.

 

Our digital transformation products and services are provided through two reporting segments: Document Management and Document Conversion. Our Document Management segment, which includes the Yellow Folder, LLC (“Yellow Folder”) asset acquisition in April 2022, consists primarily of solutions involving our software platform, allowing customers to capture and manage their documents across operations such as scanned hard-copy documents and digital documents including those from Microsoft Office 365, digital images, audio, video and emails. Our Document Conversion segment provides assistance to customers as a part of their overall document strategy to convert documents from one medium to another, predominantly paper to digital, including migration to our software solutions, as well as long-term storage and retrieval services. Our solutions create value for customers by making it easy to connect business-critical documents to the people who need them by making those documents easy to find and access, while also being secure and compliant with the customers’ audit requirements. Solutions are sold both directly to end-users and through resellers.

 

Our customers use our software by one of two methods: purchasing our software and installing it onto their own equipment, which we refer to as a “premise” model, or licensing and accessing our platform via the Internet, which we refer to as a “software as a service” or “SaaS” model and also as a “cloud-based” model. Licensing of our software through our SaaS model has become increasingly popular among our customers, especially in light of the increased deployment of remote workforce policies, and is a key ingredient in our revenue growth strategy. Our SaaS products are hosted with Amazon Web Services, Expedient, and Evocative, providing our customers with reliable hosting services that we believe are consistent with industry best practices in data security and performance.

 

We operate a U.S.-based business with concentrated sales to the State of Michigan for our Document Conversion segment, complemented by our diverse set of document management software solutions and services. We hold or compete for leading positions regionally in select markets and attribute this leadership to several factors including the strength of our brand name and reputation, our comprehensive offering of innovative solutions, and the quality of our service support. Net growth in sales of software as a service in recent years reflects market demand for these solutions over traditional sales of on-premise software. We expect to continue to benefit from our select niche leadership market positions, innovative product offering, growing customer base, and the impact of our sales and marketing programs. Examples of these programs include identifying and investing in growth and expanded market penetration opportunities, more effective products and services pricing strategies, demonstrating superior value to customers, increasing our sales force effectiveness through improved guidance and measurement, and continuing to optimize our lead generation and lead nurturing processes.

 

For further information about our consolidated revenue and earnings, please see our condensed consolidated financial statements included in Part I, Item 1 of this Quarterly Report.

 

How We Evaluate our Business Performance and Opportunities

 

There has been no material change during the first quarter 2023 to the major qualitative and quantitative factors we consider in the evaluation of our operating results as set forth in Part II, Item 7, “Management’s Discussion and Analysis of Financial Condition and Results of Operations — How We Evaluate our Business Performance and Opportunities” of our Annual Report on Form 10-K for the fiscal year ended December 31, 2022.

 

24

 

 

Executive Overview of Results

 

The biggest factor in the changes in our results of operations during the first quarter 2023 compared to 2022 was our acquisition of Yellow Folder on April 1, 2022. Our results for the first quarter 2023 include the results of Yellow Folder operations for the three quarters. Our first quarter 2022 results do not include Yellow Folder operations. Without Yellow Folder, revenues were up $608,759, or 23%, primarily driven by renewed professional services as well as strength in software as a service, which, excluding Yellow Folder, grew 18% year over year for the first quarter 2023. Our strong professional services and software as a service performance was partially offset by weaknesses in sales of software, which is increasingly inconsistent with reduced sales of on-premise software and lingering softer demand for the transactional portion of our storage and retrieval services from a significant customer in the home mortgage lending industry.

 

Below are our key financial results for the first quarter 2023 (consolidated unless otherwise noted):

 

  Revenues were $4,186,833, representing revenue growth of 55% year over year.
     
  Cost of revenues was $1,540,994, an increase of 44% year over year.
     
  Operating expenses (excluding cost of revenues) were $2,361,840, an increase of 53% year over year.
     
  Income from operations was $283,999, an increase of 207% year over year.
     
  Net income was $112,563 with basic and diluted net income per share of $0.03, compared to a net loss of $20,126 with basic and diluted net income per share of ($0.01) in the first quarter 2022.

 

  Q1 2022 included $64,204 of change in fair value of earnout liabilities costs and $70,051 of transaction costs.

 

  Net cash used in operating activities was $174,357, driven primarily by a $571,788 reduction in deferred revenues, compared to $505,568 provided by operations in the first quarter 2022.
     
  Capital expenditures were $134,569, compared to $85,440 in the first quarter 2022.
     
  As of March 31, 2023, we had 167 employees, including 28 part-time employees, compared to 107 employees as of March 31, 2022.

 

Financial Impact of Current Economic Conditions

 

Our overall performance depends on economic conditions, including the current inflationary environment and the widespread expectation of near-term global recession.

 

Employee wages, our largest expense, have recently increased due to wage inflation. These increased labor costs have slightly decreased our profit margin over 2022 and into 2023, but we continue to mitigate this by appropriately increasing customer renewal rates whenever we have the contractual ability to do so. More significantly, general wage inflation in the market has resulted in a slower hiring process as we grew our staff during 2022 and 2023, particularly for our Document Conversion segment. These hiring and staffing challenges slow our ability to complete project-based work backlog and reduce our revenue. However, we ended the first quarter 2023 with more staff than 2022, and have continued to hire more staff as of the date of this report. We anticipate that the inflationary effect on our wages has stabilized.

 

Other volatility, particularly from global supply chain disruptions, has had and are expected to continue to have a minimal impact on us as we consume relatively little in raw materials. A global recession may affect our customers’ and potential customers’ budgets for technology procurement, but as of the date of this report, we have not experienced diminished customer demand due to adverse economic conditions. Absent global economic disruptions, and based on the current trend of our business operations and our continued focus on strategic initiatives to grow our customer base, we believe in the strength of our brand and that our focus on our strategic priorities will deliver consistent growth.

 

Uncertainties, Trends, and Risks that can cause Fluctuations in our Operating Results

 

Our operating results have fluctuated significantly in the past and are expected to continue to fluctuate in the future due to a variety of factors, in addition to economic conditions, that are discussed in Part II, Item 7, “Management’s Discussion and Analysis of Financial Condition and Results of Operations - Uncertainties, Trends, and Risks that can cause Fluctuations in our Operating Results” of our Annual Report on Form 10-K for the fiscal year ended December 31, 2022. Due to all these factors and the other risks discussed in Part II, Item 1 of this Quarterly Report, and Part I, Item IA, “Risk Factors” of our Annual Report on Form 10-K for the fiscal year ended December 31, 2022, our past results of operations should not be relied upon as an indication of our future performance. Comparisons of our operating results with prior periods is not necessarily meaningful or indicative of future performance.

 

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Reportable Segments

 

We have two reportable segments: Document Management and Document Conversion. These reportable segments are discussed above under “Company Overview.”

 

Results of Operations

 

Revenues

 

The following table sets forth our revenues by reportable segment for the periods indicated:

 

   Three months
ended
March 31, 2023
   Three months
ended
March 31, 2022
 
Revenues          
Document Management  $1,769,483   $914,950 
Document Conversion   2,417,350    1,788,562 
Total revenues  $4,186,833   $2,703,512 
           
Gross profit          
Document Management  $1,483,108   $734,906 
Document Conversion   1,162,731    896,931 
Total gross profit  $2,645,839   $1,631,837 

 

The following table sets forth our revenues by revenue source for the periods indicated:

 

   Three months
ended
March 31, 2023
   Three months
ended
March 31, 2022
 
Revenues by revenue source          
Sale of software  $15,293   $64,491 
Software as a service   1,238,432    431,221 
Software maintenance services   349,542    336,602 
Professional services   2,299,289    1,587,948 
Storage and retrieval services   284,277    283,250 
Total revenues  $4,186,833   $2,703,512 

 

Our total revenues in the first quarter 2023 increased by $1,483,321, or 55%, over our first quarter 2022 revenues, driven primarily by the acquisition of Yellow Folder. Yellow Folder added $874,562 revenue for the first quarter 2023. The remaining net increase of 23% was primarily driven by renewed professional services as well as strength in software as a service, which, excluding Yellow Folder, grew 18% year over year for the first quarter 2023. Our strong professional services and software as a service performance was partially offset by weaknesses in sales of software, which is increasingly inconsistent with reduced sales of on-premise software and lingering softer demand for the transactional portion of our storage and retrieval services from a significant customer in the home mortgage lending industry.

 

Sale of Software Revenues

 

Revenues from the sale of software principally consist of sales of additional or upgraded software licenses and applications to existing customers and resellers. Yellow Folder does not earn revenue in this category. Revenues from the sale of software, which are reported as part of our Document Management segment decreased by $49,198, or 76% during the first quarter 2023 compared to 2022.

 

These period over period changes are due to the timing of direct sales projects compared to the same periods in 2022. We expect the volatility of this revenue line item to continue as the frequency of on-premise software solution sales decreases over time and project timing is unpredictable.

 

Software as a Service Revenues